KI Constitution

Constitution for the Kappa Iota Chapter of Kappa Kappa Psi

University of Nebraska at Omaha

Adopted August 25, 2012

ARTICLE I. IDENTIFICATION

1.001 This organization is the 249th chapter of Kappa Kappa Psi National Honorary Band Fraternity, located at the University of Nebraska at Omaha.  This organization shall be designated the Kappa Iota chapter, as assigned by the National Council of Kappa Kappa Psi.

ARTICLE II. PURPOSE

2.001 The purposes of Kappa Kappa Psi National Honorary Band Fraternity are as follows: 1. To promote the existence and welfare of the college and university bands and to cultivate at large a wholesome respect for their activities and achievements.  2. To honor outstanding band members through privilege of membership extended as a reward for technical achievement and appreciation for the best in music.  3. To stimulate campus leadership and promulgate an uncompromising respect through the medium of the college band for gracious conduct, good taste, and unswerving loyalty.  4. To foster a close relationship between college bands and promote a high average of attainment by the performance of good music and selection of worthwhile projects.  5. To provide a pleasant and helpful social experience for all engaged in college band work and to cooperate with other musical organizations in any manner consistent with the purposes of the institution at which the chapters are located.

ARTICLE III. MEMBERSHIP AND ORGANIZATION ELIGIBILITY

3.001 Membership eligibility includes all currently enrolled students of the University of Nebraska at Omaha who pay University Program and Facilities fees at the University of Nebraska at Omaha.

3.001.1 Members shall be a performer in good standing in any university instrumental ensemble for at least one semester every school year.  This requirement may be waived for the period of one semester for any member student-teaching during the fall semester, or for any other member subject to a two-thirds vote.

3.001.2 Members shall maintain a cumulative GPA of no less than 2.66 (B-).  Members initiated before 2013 must maintain a cumulative GPA of 2.5 as required by the previous Kappa Iota Chapter Constitution.  Members initiated before 2008 must maintain a cumulative GPA of 2.0 as stated in the Kappa Iota Chapter Constitution of 2008.

3.001.3 Failure to meet GPA requirements will result in the initiation of probation proceedings as defined by Article III, Section 4 of the National Constitution.

3.002 The organization must have enough members to fill all offices prescribed by the Kappa Iota Chapter Constitution.  The chapter must have enough members as required by university policies to remain active.

3.003 Members shall remain in good financial standing with the chapter.

3.003.1 Active member dues shall be rendered on or before the first Friday of the fall semester.  If the first Friday occurs after September 1st, they shall be due on another date as prescribed by the executive board.

3.003.2 Initiate dues shall be due fifteen days after initiation.

3.004 It shall be the duty of each active member to meet all attendance requirements as defined by Article III, Section 3 of the Kappa Iota Chapter Constitution.

Section 1: Method of Selecting Members

3.101 A band member may be offered entry into the Membership Education Program of the fraternity after the satisfactory completion of one term as a member of the college or university band unless an exception is made by the Chapter Sponsor.

3.102 No student shall be refused membership in this organization on the basis of race, creed, religion, sex, sexual orientation, gender, gender identity, disability, socio-economic status, national origin, or any other protected status.

3.103 The prospective member shall be a band member who possesses good character and demonstrated leadership potential.

3.103.1 Admission in the Membership Education Program will follow the procedures in Article VI, Section 5 of the Kappa Kappa Psi National Constitution.

3.103.2 Prospective members shall be band members who demonstrate academic and musical achievement.

3.103.3 Vague or unsubstantiated claims regarding a prospective member’s character shall not be considered grounds to deny said prospective member entrance into the Membership Education Program.

3.103.4 The Vice President of Membership shall review prospective members with the Chapter Sponsor prior to voting on their admittance to the Membership Education Program.  The Chapter Sponsor’s recommendations, however, shall not be considered definitive.

3.104 Membership shall be granted upon the successful completion of the Membership Education Program.

Section 2: Types of Membership

3.201 Chapter membership shall consist of seven types: Active, Associate, Conditional, Inactive, Alumni, Life, and Honorary as defined in Article VI, Section 5 of the Kappa Kappa Psi National Constitution.

Section 3: Attendance

3.301 Each member will be allowed five absences from meetings per semester.  If a member fails to inform the President or Sergeant at Arms seven hours before the meeting of his/her absence, the absence shall be counted double.

3.302 Members shall be required to attend at least one service event and one social event per semester.

3.303 Failure to meet attendance requirements shall be considered due cause for the initiation of probation proceedings as defined by Article III, Section 4 of the Kappa Iota Chapter Constitution.

Section 4: Methods of Membership Revocation

3.401 Upon due cause, a member of the fraternity may be placed on probation following a favorable vote of seventy-five percent of the chapter’s eligible voting membership and approval by the Chapter Sponsor.

3.402 A member placed on probation shall be informed, in writing, of the following: the reasons for probation, a specified time period in which to make restitution, and the obligations needed to be fulfilled within that time period.  Fulfillment of all obligations shall be approved by the chapter and Chapter Sponsor.  Failure to complete all obligations is just cause for either an extension of the probationary term or for the initiation of suspension proceedings.

3.403 Upon due cause, a member of the fraternity may be suspended following a favorable vote of seventy-five percent of the chapter’s eligible voting membership and approval from the Chapter Sponsor.  Suspended members may not participate in any fraternity business, projects, or activities.

3.404 A member placed on suspension shall be informed, in writing, of the following: the reasons for suspension, a specified time period in which to make restitution, and the obligations needed to be fulfilled within that time period.  Fulfillment of all obligations shall be approved by the chapter and Chapter Sponsor.  Failure to complete all obligations is just cause for either an extension of the suspension term or for the initiation of expulsion proceedings.

3.405 Upon due cause, a member of the fraternity may be expelled following a favorable vote of seventy-five percent of the chapter’s eligible voting membership and approval of the Chapter Sponsor.  Such expulsion must conform to the rules and regulations of the local institution involved.  The member will be given a hearing before the said motion is voted on.  The vote will be a secret ballot, and the member will be informed of the vote totals.  Having been expelled, the member shall return to the chapter all regalia and property of the fraternity being held, and the name shall be stricken from the Master Chapter Roster at the National Headquarters.

ARTICLE IV. OFFICERS

4.001 Officers of this chapter shall be President, Vice President-Membership, Vice President-Service, Secretary, Treasurer, Historian, and Sergeant at Arms.  The Chapter Sponsor/Advisor shall serve as member ex-officio.

4.002 The new officer’s term shall begin immediately following the New Officer Induction Ritual.

4.003 Each officer shall serve in the office for the period of one year.

4.003 – The Offices of President, Vice President of Membership, and Sergeant at Arms shall be reserved for members who have maintained active status for at least one year. If no members who meet this qualification accept nomination to the aforementioned offices, nomination to said offices may be opened to all active chapter members.

4.004 – The Office of Sergeant at Arms may be left vacant if agreed upon by majority vote of the chapter. The duties

of Sergeant of Arms, as defined by Article 4G of the Kappa Iota Constitution, shall be divided amongst the Vice President of Service and the Secretary, or any other members that shall be deemed suitable.

Section 1: Qualifications of Officers

4.101 Each officer shall be an active or associate member in good standing at the time of the election.

4.102 Each officer shall be capable of representing the chapter under all normal conditions, while keeping the best interests of the chapter at heart.

4.103 Each officer shall be willing and able to devote the necessary time to the execution of the office.

Section 2: Nomination Procedures

4.201 Nominations for each office shall be made from the floor of the meeting no more than four and no less than one week(s) prior to the last scheduled meeting of the academic year.

4.202 All nominations must be seconded and the member nominated must accept to be considered for the office.

4.203 Nominations will be closed at the conclusion of the meeting.

4.204 Nominees shall submit a platform for each office that they are running for.  The platform shall outline necessary qualifications and goals for the office and shall be due at a time determined by the chapter.

4.205 No member may nominate himself/herself for office.

Section 3: Election Procedures

4.301 Elections shall be held at least one week after nominations and before the conclusion of the spring semester.

4.302 Elections shall be run by the current chapter President.

4.303 The order of election shall be President, Vice President-Membership, Vice President-Service, Secretary, Treasurer, Historian, and Sergeant at Arms.

4.304 Elections shall be by secret ballot.

4.305 Votes shall be tallied by the sitting Secretary and President.  When tallying votes for offices to which the sitting Secretary and/or President have accepted nomination for, the Secretary and/or President shall be replaced by the Sergeant at Arms and/or another member deemed suitable.

4.306 Officers shall be elected by a majority vote of the entire voting membership.

4.307 The results of the election shall be made known following the final counting of the votes.

Section 4: Duties of an Officer

4A-President

4.401 The President shall preside at all chapter and executive meetings of the organization.

4.402 The President shall be a member ex-officio of all chapter committees.

4.403 The President may sign checks for monies disbursed, contracts, and other instruments of business involving the chapter, in the absence of the Treasurer.

4.404 The President shall be responsible for filing all chapter forms to the National Headquarters of the fraternity.

4.405 The President shall be the primary contact for official inquiries from outside the chapter.

4.406 The President shall serve as the contact point between university faculty and the chapter.

4.407 The President shall be responsible for coordinate the chapter’s involvement in all university-sponsored music festivals and concerts.

4.408 The President shall keep the Chapter Sponsor informed on chapter standings.

4.409 The President shall be designated as the official representative of the chapter whenever such representation is required.

4.410 The President shall vote in the event of a tie when his/her vote will affect the results, or when the vote is by ballot.

4.411 The President shall provide leadership and assistance to all chapter activities.

4.412 The President shall update and maintain an organized notebook to be passed on to the next chapter President.

4B-Vice President-Membership

4.413 The Vice President-Membership shall, in the absence of the chapter President, preside at the meetings of the chapter.

4.414 The Vice President-Membership shall advance the purposes of the fraternity as stated in the preamble of the Kappa Kappa Psi National Constitution by promoting the work of the chapter as performed by its several officers and committees.

4.415 The Vice President-Membership shall be responsible for the Member Education Program, training, and initiation of all members.

4.416 The Vice President-Membership shall oversee the Continuing Membership Education of all active members.

4.417 The Vice President-Membership shall sit on the Ritual committee.

4.417.1 The Brotherhood and Membership committee shall be responsible for planning and organizing all social events.

4.417.2 The Vice President-Membership shall be responsible for planning and executing the Membership Education Program.

4.418 The Vice President-Membership shall update and maintain an organized notebook to be passes on to the next chapter Vice President-Membership.

4C-Vice President-Service

4.419 The Vice President-Service shall serve as chair of the Service committee.

4.420 The Vice President-Service shall update and maintain an organized notebook to be passed on to the next chapter Vice President of Service which includes information regarding all service projects from the previous year.

4D-Secretary

4.421 The Secretary shall record and maintain the minutes of all chapter meetings.

4.422 The Secretary shall post and disperse minutes via email within twenty-four hours.

4.423 The Secretary shall keep a current membership roster with school, address and phone numbers, as well as parent’s addresses and phone numbers, for each active, associate, and conditional member.

4.424 The Secretary shall compile and distribute to members a chapter roster at the second meeting of the fall semester.

4.425 The Secretary shall maintain a permanent record of each new member of the chapter including name, address, and instrument played.  This information is to be included on a roster distributed to the chapter one week after the prospective member rituals.

4.426 The Secretary shall collect contact information and serve as a contact point for Chapter alumni.

4.427 The Secretary shall submit any articles from the chapter to the Podium and/or Midwest Notes.

4.428 The Secretary shall send out chapter correspondence, such as invitations.

4.429 The Secretary shall be responsible for checking and distributing the chapter mail.

4.430 The Secretary shall sign all contracts and other instruments of business incurred by the chapter.

4.431 The Secretary shall serve on the History committee.

4.432 The Secretary shall keep a digital and paper copy of the Kappa Iota Chapter Constitution.

4.433 The Secretary shall update and maintain an organized notebook to be passed on to the next chapter Secretary.

4E-Treasurer

4.434 The Treasurer shall control the receipt and disbursement of all monies of this chapter.

4.435 The Treasurer shall submit recommendations concerning the financial policies of the chapter as may be required.

4.436 The Treasurer shall sign all disbursement and authorization for monies disbursed.

4.437 The Treasurer shall prepare and be responsible for keeping records of all chapter finances.

4.438 The Treasurer shall retain a copy of every financial transaction.

4.439 The Treasurer shall serve as chair of the Finance committee.

4.439.1 The Finance committee shall be responsible for creating and enforcing an annual budget.  This budget is to be presented at the fifth full chapter meeting of the year.

4.439.2 The Finance committee shall be responsible for planning and organizing all fundraising events.

4.440 The Treasurer shall update and maintain an organized notebook to be passed on to the next chapter Treasurer.

4F-Historian

4.441 The Historian shall serve as chair of the History committee.

4.441.1 The History committee shall be responsible for the documentation of the university bands and chapter history through various mediums.

4.441.2 The History committee shall be responsible for reporting chapter news to the National Headquarters, organizing chapter files and historical documents, preparing an annual scrapbook/yearbook, preserving chapter history, researching and compiling chapter history, giving historical presentations, maintaining contact with the National Archive and History Coordinators, and determining what items should be sent to the National Headquarters for the archives as explained by National website’s chapter Historian’s guide.

4.441.3 The Historian shall be responsible for creating and submitting a page for the district scrapbook.

4.442 The Historian shall update and maintain an organized notebook to be passed on to the next chapter Historian.

4G-Sergeant at Arms

4.443 The Sergeant at Arms shall be the authority on Robert’s Rules of Order.

4.444 The Sergeant at Arms shall maintain order during all chapter meetings.

4.445 The Sergeant at Arms shall admit members into all chapter meetings.

4.446 The Sergeant at Arms shall take and record attendance at all chapter meetings.

4.447 The Sergeant at Arms shall deliver all documents from the executive board to the designated member(s).

4.448 The Sergeant at Arms shall serve as chair of the Ritual committee.

4.448.1 The Ritual committee shall be responsible for the preparation and execution of all rituals.

4.449 The Sergeant at Arms shall update and maintain an organized notebook to be passed on to the next chapter Sergeant at Arms.

4H-All Officers

4.450 All officers shall enforce the policy on hazing, policy on controlled substances, and the policy of discrimination at all organizational functions and activities.

Section 5: Procedure to Fill Vacancies

4.501 In the event that an officer position becomes vacant, a special election shall be held.

4.502 Nominations shall be held during the meeting in which the special election is held.

4.503 Elections shall be held immediately following the nominations.

4.504 The term of the specially elected officer begins immediately following the election.

4.505 The specially elected officer shall serve for the remainder of the term of the officer being replaced.

Section 6: Impeachment Procedures

4.601 In the event that an officer is not performing his/her duties as stated in the constitution, any active or associate member may make a motion to recall that officer.

4.602 Following a second to the motion, a secret ballot shall be held to determine if the officer should be recalled.  The officer in question may not vote.

4.603 If, and only if, a seventy-five percent vote is obtained, the officer is recalled from office and a special election shall be held immediately to fill the vacancy.

ARTICLE V. ORGANIZATION AND STRUCTURE

Section 1: Executive Board

5.101 The executive board consists of the President, Vice President-Membership, Vice President-Service, Secretary, Treasurer, Historian, Sergeant at Arms, and Chapter Sponsor/Advisor (ex-officio).

5.102 The executive board shall meet once weekly or as required by the chapter President.

Section 2: Standing Committees

5.201 Permanent committees of the Chapter include: Brotherhood and Membership, Service, Finance, and History.

5.202 The ritual committee shall be called as needed and shall consist of volunteers from other committees.

5.203 Additional committees shall be created as needed by the executive board.

5.204 The executive board shall determine a means of assigning a budget for each committee at the beginning of each semester.

5.205 A committee may be disbanded by the chapter President and the committee chairperson when the committee’s function is no longer needed.

ARTICLE VI. CHAPTER SPONSOR/ADVISOR

6.001 The Chapter Sponsor/Advisor shall be a member of the teaching or administrative faculty or staff who shall be approved by the Director of Bands.

6.002 The Chapter Sponsor/Advisor shall act as a consultant to the chapter and assist the group in its growth and development.

6.003 The Chapter Sponsor/Advisor shall provide direction through advice, understanding, and clarification.

6.004 The Chapter Sponsor/Advisor and chapter shall operate under the supreme authority of the Director of Bands.

ARTICLE VII. MEETINGS AND PROCEDURES

Section 1: Frequency

7.101 Meetings shall be held once every week during the fall and spring semesters, or as deemed necessary, by the executive board.

7.102 There shall be a minimum of one meeting each month during the regular academic year.

Section 2: Quorum

7.201 A quorum is defined as at least fifty percent of the voting membership.  Voting membership shall consist of active and associate members of the chapter.

7.201 Absentee ballots must be turned in to the chapter President twenty-four hours before the election meeting.  To vote absentee, the member must submit a request, in writing, to the executive board no later than two weeks prior to elections outlining the reason(s) why they will be absent.  The executive board shall rule on absentee requests at least one week prior to elections.

Section 3: Robert’s Rules of Order

7.301 Meetings shall use the guidelines defined by Robert’s Rules of Order as a basis for organization.

ARTICLE VIII. FINANCES

Section 1: Dues and Fees

8.101 Each active, associate, and conditional member shall be assessed annual dues, which includes the annual national membership fee, as well as the local chapter fee.

8.102 New member dues shall be due fifteen days after initiation.

8.103 The chapter’s income shall be supplemented by fundraising activities planned by the Finance committee.

8.104 Failure to meet financial obligations by specified deadlines will result in immediate chapter probation and further disciplinary action as specified in Article III, Section 4 of the Kappa Iota Chapter Constitution.

Section 2: Procedures and Accounting

8.201 All monies of the chapter shall be received and expended by the chapter Treasurer.   All expenditures shall be signed by the chapter President or Treasurer.

8.202 Any major expenditure of over five hundred dollars will require the Chapter Sponsor/Advisor approval and signature.

Section 3: University Clubs and Organizations Regulations

8.301 Membership dues or fees may be declared by the Executive Council on a semester-by-semester basis in an effort to support the running of the organization.

8.302 Membership fees shall not exceed $10 per person per semester.

8.303 All on-campus moneymaking projects must first be registered with the Milo Bail Student Center Central Scheduling Office / Reservations and Event Planning (http://mbsc.unomaha.edu) two weeks prior to any event.

8.304 Failure to register a fundraising project may result in the project and any future fundraising projects by the organization to be prohibited.

8.305 Repeated violations may cause revocation of the organization’s constitution

8.306 Off-campus fundraising activities are also encouraged, as well as creative new means of raising funds as appropriate.

8.307 The organization’s financial account shall be maintained at the University of Nebraska at Omaha.

8.308 The Treasurer is assigned to the duties relating to fundraising in the absence of a Fundraising Officer or Committee.

ARTICLE IX. NON-CAMPUS AFFILIATION

9.001 Kappa Kappa Psi National Honorary Band Fraternity is the parent organization of this chapter.

9.002 In all matters, the National Constitution of Kappa Kappa Psi National Honorary Band Fraternity supersedes the individual Kappa Iota Chapter Constitution.

9.003 The chapter shall submit the following to the National Kappa Kappa Psi Chapter: an annual membership list with dues by September 30th, a fall activity report by December 1st, a chapter summary report by June 1st, initiate registration form no more than thirty days after Third Degree, and updated chapter officer information directly following officer elections.

9.004 Dues shall be determined by the chapter and shall include an annual national membership fee, as determined by the National Kappa Kappa Psi Chapter, and the submission of all appropriate forms on or before September 30th.  Dues shall be payable to the National Headquarters.  Failure to do so will result in a surcharge of twenty-five percent of the total member dues and chapter fee.

9.005 The Kappa Iota chapter is a member of the Midwest District of Kappa Kappa Psi.

ARTICLE X. AMENDMENTS

10.001 Proposed amendments or changes to this constitution shall be presented to the chapter in writing before a formal vote is taken.

10.002 Approval of an amendment or change in the constitution shall require two-thirds of the eligible voting membership.

ARTICLE XI. STUDENT GOVERNMENT APPROVAL

11.001 Student Government must approve all changes to this constitution in the same manner as a completely new constitution.

11.002 This constitution shall be reviewed every two years and submitted to the Student Government for renewal.

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